Letter Writing

31 Jan

One of the most important traits a young lady can have is the ability to communicate in an efficient, charming and clear manner.

In today’s age, letter writing is seen as an ancient form of communication, but the positive connotations of handwritten letters does not go unnoticed by anyone. Handwritten letters take time and thought and are much more valued than a misspelled text or sloppy email. If a young lady wishes to become successful and well thought of, it is important for her to learn the correct format of letter writing and the proper way to address an envelope.

Leave quick correspondences that are time sensitive and business oriented to modern day communication and use handwritten letters as symbols of care and appreciation. Thank you notes for gifts, visits and interviews are a necessity as they show appreciation for the other person’s time spent with you. These letters are also an ideal format for reconnecting with relatives and friends or simply letting those who you love know you are thinking about them.

Either way, the power of a well-written letter is essential to the 21st century woman. Below we will discuss how to address a formal and an informal letter.

Formal Letter:

1) A full sheet of paper should always be used, unlined and of good quality.

2) The top right hand section of the letter should include the sender’s address or your address.

3) A few spaces below the beginning of the return address should begin the inside address or the address you are sending the letter to, in the top left hand section of the letter.

4) A space below the corresponding address is where the date the letter is written on will be included. It can be either on the right or left hand side of the paper.

5) Address the letter. If you know the name of the individual, address them due to their status or qualifications (Mr, Mrs, Miss, Dr, Prof, etc.) The abbreviation Ms. is used for both married and single women if you are unsure of her status. Place “Dear” before each addressing of the individual. If you do not know the individual, “Dear Sir or Madam” or “To Whom It May Concern” is appropriate.

6) Write the body of your letter. Double check for spelling and grammar. The more direct and pithy you are, the better. If you write any errors, do not cross them out and continue, you should start over again from the beginning.

7) Sign the letter based on the relationship you feel you have with the corresponding individual. Sincerely, Best Wishes, Best, and Graciously are always acceptable.

8) When folding the letter, fold it into thirds. If you fold incorrectly, do not try to refold, as it looks messy and unprofessional.

In the end, the final formal letter should look like this:

Image

Informal Letter:

1) An informal letter can be written on either a one-page piece of unlined paper of any quality or a pre-made stationary card.

2) The letter does not need to include the sender’s address or the inside address.

3) A date should be included in either the top left or right hand corner.

4) Addressing an individual in an informal letter can still include (Mr, Mrs, Miss, Dr, or Prof,) but can also include first names and nicknames if appropriate. “Dear” or “Dearest” can be placed in front.

5) Write the body of the letter. Grammar and spelling are still to remain intact but the sentence structure is much looser than in a formal letter.

6) Conclude the letter with whatever signature seems appropriate. This may include: love, all my love, thanks, many thanks, etc.

A proper informal letter should look like this:

Image

Finally, when filling out the outside envelope for sending, the sender’s address should be listed in the top left hand corner of the envelope with the inside address or corresponding address in the middle of the envelope. The stamp should be placed in the top right hand corner.

A finished envelope should appear as follows:

Image

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